The following section provides examples of some crisis information capture reports. The list and report contents offered are not designed to be exhaustive or all‐inclusive, but to illustrate how information capture and dissemination, as well as response guidelines, can work to complement each other when a company and its employees deal with an emergency situation. Companies should seek to align the questions posed in such reports to their response guidelines, as well as to their unique corporate interests and the particular operating environment in which a business activity or project may be taking place. Questions should be designed to meet three basic needs:
- Increase organizational understanding.
- Enable effective management decision making.
- Provide documented evidence.
The first information capture box is designed so that the issuer captures administrative details such as which region, country, and project the report came from, what restrictions might apply in terms of information sharing, when the incident happened, and any administrative codes or numbers that might be attached to the report. A reference column has been included at the left‐hand side of each chart to guide managers through questions they should be asking. A blank column is at the right‐hand side so that information is succinctly captured with questions and answers on one document. The structure of reports should be simple, consistent, and cognizant of the range of capabilities and experience within the company, in terms of both those providing information and those interpreting the reports.
