Destruction of Sensitive Materials Incident Management

Incident Management Guidelines

Should an evacuation of a project location occur under circumstances where materials or data must be left behind, a destruction plan will be required to ensure that commercial and operational materials are made inaccessible to persons illegally occupying or searching the location after staff has departed.

In the event that sensitive materials must be destroyed, the following immediate steps should be taken:

Action Points

1. Stand up the Incident Management and Crisis Response Teams using the SAD CHALETS system.
2. Confirm which materials cannot be saved or transferred prior to evacuation.
3. Confirm that all destruction plan participants understand what materials must be destroyed, and allocate final destruction tasks.
4. Confirm that destruction or sanitizing technologies are available to enable the destruction plan (prepare in advance where necessary).
5. Confirm any centralized destruction areas.
6. Ensure that participating managers confirm when materials have been destroyed or sanitized; record using a destruction report (see Exhibit 5.3).
7. Retain records of all materials destroyed; send to the appropriate crisis response team.
8. Report all materials that could not be destroyed, including the content as well as any business or security implications.
9. Forward all information through the correct communication channels, and update where necessary.
10. Provide an IMP Risk Assessment Report as soon as possible.
    
    
    Key People to Call (see the IMP Communications Plan)

    Group	Yes/No	Group	Yes/No
    • Medical organization		• Organic QRF
    • Military interface		• Crisis response team
    • Embassy or consulate		• Security provider (vendor)
    • Police, fire, or ambulance		• Other groups

Destruction Report—Items Sanitized or Destroyed
Material Description	Copy Type	Unit	Location	Destruction Method	Responsible	Destroyed
• Commercial Data	Soft Copy	Computer 2	Office 3	Magnetic Wipe	IT Manager	√
• Commercial Data	Soft Copy	Computer 6	Office 12	Magnetic Wipe	IT Manager	√
• Local Employment Records	Hard Copy	File Cabinet 3	Office 12	Fire Bin	HR Manager	√
• Security Plans	Hard Copy	File Cabinet 6	Office 2	Fire Bin	Security Manager	√
• Intelligence Reports	Soft Copy	Computer 9	Office 2	Magnetic Wipe	Intelligence Manager	√
• Intelligence Reports	Soft Copy	Computer 11	Office 2	Magnetic Wipe	Intelligence Manager	√
Destruction Report—Items NOT Sanitized or Destroyed
Material Description	Copy Type	Unit	Location	Risk Implications and Recommendations
• Security Plan—Site Zulu	Hard Copy	File Cabinet	Office 4	Compromise existing security—increase security posture.
• Local Employment Records	Soft Copy	Computer 1	Office 12	Risk presented to local employees—report to police.
• Commercial Data	Soft Copy	Computer 21	Office 16	Commercial espionage—report to police.
• Intelligence Report	Hard Copy	Wall	Office 14	Operating policy risk—report to military.